As you are checking off your end-of-the-year to-do list and getting ready to roll into 2024? Be sure to check off your OSHA Reporting Forms.
OSHA recordkeeping requires any employers with 11 or more employees to track reportable injuries annually.
New UPDATE Effective January 1, 2024 – OSHA recently published a final rule.
- This requires establishments with 100 or more employees in designated high-hazard industries (agriculture, food production, manufacturing, retail, wholesale, transportation, medical and entertainment) must electronically submit to OSHA detailed information about each recordable injury and illness both on the OSHA 300 and 301.
- OSHA plans to publicly post data collected.
- This does not change OSHA’s rule for establishments with 20-249 employees in specific industries to submit their OSHA 300A electronically.
OSHA has three recordkeeping forms:
- Posted by February 1 and remain posted until April 30 at each establishment (location at the employer)
- Posted in areas where other notices are normally placed
- Certified (signed) by a company executive stating that the information is correct and complete to the best of the employer’s ability
- If no cases are recorded during the calendar year, the OSHA 300A summary must still be posted with zeros entered into all spaces provided on the form.
- OSHA 300 Form, Log of Work-Related Injuries and Illnesses requires the employer to record information about every work-related death, injury, or illness that meets OSHA recordkeeping requirements.
- OSHA 300A Form, Summary of Work-Related Injuries and Illnesses summarizes the information recorded on the 300 log. The annual summary must be:
– Posted by February 1 and remain posted until April 30 at each establishment (location at the employer)
– Posted in areas where other notices are normally placed
– Certified (signed) by a company executive stating that the information is correct and complete to the best of the employer’s ability
– If no cases are recorded during the calendar year, the OSHA 300A summary must still be posted with zeros entered into all spaces provided on the form.
- OSHA 301 Form, Injury and Illness Incident Report is information about the employee you must fill out when a recordable work-related injury or illness has occurred (the Company Nurse report can assist with this).
LEARN Administrator Refresher
IMWCA provides its members access to 300+ courses on NEOGOV’s LEARN platform for safety, HR, and other relevant topics. Members can create training, upload policies, and store documentation.
IMWCA has created short videos to help with setting up classes and LEARN users. These videos cover topics such as “How to Add a Learner,” “How to Create a Department & Position,” “How to Remove a Learner,” “How to Enroll a Learner in a Class,” and “How to Add Credit for Group Training.”
Let us know if there are other short videos that would be helpful in setting up your LEARN platform.
Board Member Highlight:
Janelle M. Bertrand
Board Member name: Janelle M. Bertrand, City of Sioux City Human Resources Director with City for the past 7 years. Before that, Human Resources Professional with the State of Iowa, Department of Administrative Services for 21 years
Years on IMWCA Board: 1 year
Why did you get involved with the IMWCA board of trustees?
I believe in the work IMWCA does for its members. I am inspired to be actively involved in furthering its goals. Additionally, becoming a member of the IMWCA board allows individuals to connect with like-minded professionals, network with industry leaders, and have a direct impact on the important decisions that shape the future of the organization.
What value do you think the pool has for its members?
The cost containment IMWCA provides is fiscally responsible for municipalities that have small budgets. The expertise and knowledge of the staff at IMWCA ensure local governments are up to date on the most recent practices of safety and risk management.
What are your goals for IMWCA in the future?
Better use of current technology and exploring new technologies to assist the members with the reporting and resources in the field.
What recommendations do you have for members to improve their safety and reduce their premiums?
Implement a comprehensive safety program and risk program. Talk about these initiatives regularly to all employees so there is buy-in and understanding of the importance of the cost of these programs.
Our office will be closed December 25-26 and January 1. We wish you a safe and happy holiday season and a happy new year.
2024 Key Dates Calendar
Stay on top of upcoming deadlines and events in 2024, by subscribing to IMWCA’s Key Dates Calendar. The calendar includes OSHA reporting deadlines, renewal and audit timelines, and relevant training.